|
|
|||||
|
|
Storing documents takes time, space, and can be very tricky in the long term. Unless they are printed on acid-free paper and stored very carefully, documents can become damaged, yellowed, and brittle. In addition, unless you are very careful about storage and use, important documents can be easily torn, misfiled, or accidentally disposed of. Storing a great many documents can also be expensive -- if your company has years of documents that it wants to keep, then you've got to pay for storage space, not to mention personnel to file and maintain it. Many businesses are now storing their documents -- both archival and current -- as digital files. There are a number of file formats in which to do this, but the current favorite is as Adobe Acrobat (.pdf) files. Acrobat files record the document's actual appearance, so that you are looking at an exact duplicate of the original but unlike other image formats (such as JPEG or GIF), text and other elements can be copied and pasted into other files -- such as a Word document. These files can then be stored on a number of different digital media, including external hard drives that can be locked away, or CDs that can be easily stored. Even if you intend to keep your paper documents, it's not a bad idea to have backup digital copies in case of fire or other disaster.
|
|
|||
|
© 2010 Expo Group. Feedback Contact us Request a Quotation FAQ Disclaimers Copyright |
|||||
